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Oral presentation information

Be sure to review the ASBMB photography and recording policy and download the icons applicable to your presentation.

Oral talk presenters are required to:

  • Register to attend the conference.
  • Give talk in person at the assigned date, time and location.

Presentation guidelines

  • All presenters should use PowerPoint to create their presentation (.pptx format).
  • Widescreen projectors will be used in all meeting rooms. PowerPoints should be formatted in 16:9 aspect ratio.
  • For presentations created on an Apple computer, please be aware of the following:
    • Videos: QuickTime formats such as .mov are not native to Windows computers. Please convert videos to .mp4.
    • Animations: Use simple entry animation effects such as: fly in/out, appear and dissolve.
    • Fonts: Use common fonts. Pre-installed and custom fonts will not translate properly on a Windows machine.
    • Keynote: If creating your presentation in Keynote, please Export as .pptx.

Symposium talk length

  • Invited talks — 20 minute talk, 5 minutes Q&A
  • Spotlight talks — 7 minute talk, 3 minutes Q&A
  • Lightning talks — 3 minute talk, no Q&A, 2 slide maximum

All presenters

  • Please bring your presentation on a USB drive to the Speaker Ready Room THE DAY BEFORE the start of your session so the AV technicians have adequate time to load your presentation onto the session room laptop.
  • In the event of extenuating circumstances preventing you from checking in at the Speaker Ready Room the day prior, the latest you can drop off your presentation at the Speaker Ready Room is ONE HOUR in advance of your session start time.
  • These session rooms are networked and your presentation must be loaded on the session room laptop from the Speaker Ready Room server.
  • Do NOT take your presentation or laptop directly to the session room to present. Switchers are not provided in these session rooms and you will not be able to connect your laptop for presentation.
  • To prevent session interruptions and delays, please check-in at the Speaker Ready Room to ensure smooth operation of your presentation and session.
  • Presenter View is available. This will allow your view on the laptop to show the current slide, your upcoming slide and the notes. Speak with AV staff in the Speaker Ready Room if you would like to use Presenter View.

Session rooms

  • ALL speakers are required to use the session room PC laptops.
  • Session rooms will have standard AV equipment including a data projector, PC laptop, laser pointer/slide advancer, programmable timer and podium microphone.
  • The podium PC laptop computer will run Windows 11 with Office 2024.
  • At the time of presentation, your slides will be accessed via the on-screen menu on the session room laptop. Once the presentation is launched, you will control the presentation from the podium using the laptop’s arrow keys and track pad. Wireless advancers will also be provided.

Speaker Ready Room, McCormick Place Lakeside Center

Hours of operation:

  • Friday: 3–6:00 p.m.
  • Saturday: 7:30 a.m. – 4 p.m.
  • Sunday: 7:30 a.m. – 4 p.m.
  • Monday: 7:30 a.m. – 4 p.m.
  • Tuesday: 7:30 a.m. – 3:30 p.m.